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London Receptionist

London

A support function role providing high quality, effective and efficient reception services. Ensuring a great first impression and welcoming experience to visitors and callers and supporting office based workers with administrative duties. As front of house, being the first person clients and visitors will see, a friendly, well presented and approachable person with a ‘can do’ attitude is key for this role.

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Key responsibilities

• Welcoming clients and visitors on arrival, advising emergency escape routes
• Ensure safe and presentable reception area by complying with procedures, and regulations
• Answering the telephone, directing and screening calls appropriately, conveying messages
• Booking travel and accommodation arrangements for office personnel and visitors as requested
• Processing Purchase Orders, Work Orders and Software Requests
• Booking and setting up meetings, ordering lunch and refreshments
• Ensuring conference rooms are presentable and supplies replenished
• Stationery and office supplies ordering and stock control
• General ad-hoc Support to Administrative team
• Opening/distributing incoming post and ensuring all outgoing articles posted; arranging couriers
• Filing, photocopying, printing and binding as required
• Support Office Facilities Manager with the delivery of office facilities duties
• Inputting various different types of expenses
• Miscellaneous support to consultancy staff as required
• Communicate key messages to office users


Skills

• Excellent customer services skills
• High standard of personal appearance
• Positive attitude, punctual and reliable
• Good organisational and prioritising skills
• Maintain a high level of confidentiality
• Ability to build rapport with visitors, callers and colleagues
• Proficient use of all Microsoft programmes and good IT skills
• Remain calm under pressure
• Attention to detail
• Ability to work on own initiative and as a part of a team

How to apply

CV and covering letter should be sent to recruitment@xodusgroup.com with ‘Receptionist, London’ clearly listed in the email subject box. Please include salary expectations and details of availability when applying as an immediate start would be preferable but all applications will be reviewed. 


Closing date for all applications is 31st May 2017.

Controls Manager

Aberdeen

A new position has become available at Xodus Group. We are looking to recruit a Controls Manager to report and advise on the commercials, risks/opportunities, profitability and project controls of key proposals and ongoing projects.  Xodus Group are located globally and are looking to recruit someone with a strong Controls Manager back ground.  

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Overall Purpose of the Role

Reporting to the CFO, you will be responsible for reporting and advising on the commercials, risks/ opportunities, profitability and project controls of key proposals and ongoing projects. The objective of this role is to ensure that internal control methods and systems are followed / used and quality reviews are carried out.  Providing guidance and consultation to project managers with cost estimating and reporting to ensure project margins are maximised 

Key Responsibilities

Primary Duties

  • Ensuring that project controls (including XPEM) are adequate and adhered to within the group.
  • Maintaining tools and processes for the effective management of proposals and project execution. 
  • Supporting the development and improvement of effective project execution model.
  • Providing commercial and pricing support for key tenders / proposals, including reporting any deviations from proposal budgets.
  • Assessing change management on the projects.
  • Co-ordinating major proposals and obtaining board and management approvals when necessary. 
  • Reporting to the CFO and CEO on commercial aspects, providing advice and support to ensure project margins are maintained globally.
  • Leading monthly project financial performance reviews with Ops directors on key projects, providing information and challenging where necessary and ensuring lessons learned reviews are carried out.
  • Management of group credit checking process for new proposals / clients. 
  • Co-ordinating a system to maximising and control margins generated from software within the group globally. 

Supplemental Duties

  • Providing project information and support for the CFO, CEO and Ops Directors on a monthly basis. 
  • Preparing financial plans for key proposals and projects. 
  • Designing and implementing a system for project performance reporting and analysis.
  • Closely monitoring key lump sum projects for efficiency and budget control. 
  • Carrying out business systems reviews, designing improvement plans and supporting during implementation. 
  • Design and implementation of an internal training program for XBOS. 
  • Central management system for control of software costs and charging clients.  

Qualifications / Experience 
Gained or working towards APM Project Management Qualifications (PMQ) with experience in a similar role

How to apply:

CV and covering letter should be sent to recruitment@xodusgroup.com with ‘Controls Manager’ clearly listed in the email subject box. Please include salary expectations and details of availability. 

Closing date for all applications is 26 May 2017

Group Financial Controller

Aberdeen

A new position has become available to join the Finance team at Xodus Group. We are looking to recruit a Group Financial Controller to manage all aspects of the groups cash flow. Xodus Group trade globally and in multiple currencies and are looking to recruit someone with a strong financial controllers’ background.

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Overall Purpose of the Role

Head of group accounting, responsible for the efforts and results of the financial department reporting to the Chief Financial Officer (CFO) in regards to all financial reporting, accounting and treasury activities.  Responsible for the quality assurance of the finance department.

Key Responsibilities

Primary Duties

  • Management of group finance team ensuring top quality service is provided
  • Day to day cash flow and treasury management and weekly reporting to CFO
  • Working with Regional Financial Controllers to improve debtor days and cashflow
  • Management of ID bank facility and point of contact with bank on facility audits and requirements ensuring facility is optimised
  • Preparation of group management accounts packs for CFO and the board
  • Consolidation of all hubs/entities management accounts and forecasts on a monthly basis
  • Management of information flow from Regional Financial Controllers to hub GMs and for consolidation purposes
  • Quarterly reporting of figures to shareholders in Stravis Link system
  • Continual review and improvement of finance team work processes and systems, making recommendations to CFO
  • Management of group audits, bank, statutory audits etc
  • Ensuring tax compliance and statutory compliance across the group

Supplemental Duties

  • Support to CFO on other strategic initiatives and projects as and when required
  • Development of Regional Financial Controllers and other finance team members
  • Credit checking for new clients to reduce payment risk
  • Attendance at hub review meetings when required
  • Assisting in group forecasting reviews, improving predictability 

Qualifications / Experience

  • Qualified Accountant with similar experience 

How to apply:

CV and covering letter should be sent to recruitment@xodusgroup.com with ‘Financial Controller’ clearly listed in the email subject box. Please include salary expectations and details of availability.

Closing date for all applications is 26 May 2017

Graduate / Trainee Environmental Consultant

London

The Environment Division of Xodus Group is a dynamic team with a range of specialisms including marine biologists, chemists, acousticians, environmental managers and engineers.  The Division currently has a vacancy for a recent Science, Technology, Engineering, Mathematics (STEM) subject graduate to work as part of their London Team in the areas of graphical information systems (GIS), chemical fate modelling and chemical impact assessment.  

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The successful candidate will be able to demonstrate a high degree of numeracy as well as excellent written and oral communication skills.  The role will involve working in the environmental modelling and GIS teams on the delivery of a variety of projects based on computer simulations and / or data analysis and presentation.  As such the role is at the interface between a number of engineering and environmental disciplines and will require the successful candidate to translate engineering data via computer simulations and GIS into forms that support the assessment of environmental impact of projects by the wider environment team.  The candidate will be expected to be able to write clear and concise reports in English that are accessible to non-specialists. 

The successful candidate should be able to demonstrate at least two of the following.

  • Experience of a GIS software package (e.g. ArcGIS, QGIS); 
  • Familiarity with more advanced functions and use of MS Excel or MathCAD 
  • knowledge of simple programming (for example in VB, VBA, Python, or R) to automate simple tasks/analyses;
  • Enthusiasm for developing skills and experience in the above areas; 
  • Demonstrable aptitude for creative problem solving; and
  • An interest in the use of computer simulations to support decision making.

In addition, an interest in and knowledge of one or more of the following areas would be an advantage:

  • Marine environmental science;
  • Chemical fate and effects in the environment;
  • Atmospheric science;
  • Marine energy sector; and
  • Environmental impact assessment.

The closing date for receipt of applications for this vacancy is 31 May 2017.  Applications should be sent to recruitment@xodusgroup.com.  Please include a covering letter, CV and confirmation of right to work in UK.